I send a monthly update to 100+ of my high school graduating class. I compose it in Word, spell check, then copy it as a plain text file into a new e-mail message. Some people don't appreciate a 2.5 MB PDF file cluttering up their In basket, especially th eones on dial-up. If you have pictures, post them on Myspace, Webshots, your personal site, Yahoo! Groups, etc etc and send out the link.
Put everyone who gets the electronic copy in your BCC box, send it to yourself or an account you sent up for that purpose in Hotmail. That way:
1) If someone has a virus, it can't mail itself to the other 150 people.
2) No one can use Reply/All to warn people that the sky is falling, or to sell Avon products or denounce a political figure.
Print the word document with pictures on paper for the snail mail people.There are NO formats that are ideal for both e-mail and paper, in my experience.
To pick just one example, a good format for paper is legal-sized paper in 2 columns. If you try to read columns in a web browser / e-mail window, you end up scrolling yourself to death.
Here is some more advice, which I'm giving a number of people on software forums today. Your question happened to be one I had experience with. Not everything below relates to your problem; consider it lagniappe.
Greetings. You posted in the wrong forum and no one responded. This forum is for people who use a genealogy program called "Reunion".
If you enter your surname(s) in the upper right-hand corner of this page, where it says "Jump to Forum", you'll come to a forum devoted to your surname(s).