Re: UFT roles
-
In reply to:
Re: UFT roles
Elizabeth Rodier 11/08/99
Elizabeth,
You wrote:
>Can you explain how role is used for a Census?
In a census (at least the British and US since 1850), each person in the household is defined in relation to the head of the household. In the census template, there is a role for all the common relationships, and each role has a sentence describing that role and event for the Family Journal report. (Other events have their own roles and role sentences.)
In a census (at least the British and US since 1850), each person in the household is defined in relation to the head of the household. In the census template, there is a role for all the common relationships, and each role has a sentence describing that role and event for the Family Journal report. (Other events have their own roles and role sentences.)To make use of these roles, you have to link each person in the census (that you want to keep track of) to the appropriate role. Usually only one role (by default, the Head of the Household) is the "Principle" role and the event would normally be described under that individual. I will sometimes make someone else the principle, for example if my ancestor was a lodger, and that is where I want the event listed. If you don't find an appropriate role for an event, you can add your own. If you don't like the general role sentence, you can change it. If a role sentence is not appropriate for a particular person in that role, you can change the sentence for just that person. All-in-all, it is a very flexible system.
To make use of these roles, you have to link each person in the census (that you want to keep track of) to the appropriate role. Usually only one role (by default, the Head of the Household) is the "Principle" role and the event would normally be described under that individual. I will sometimes make someone else the principle, for example if my ancestor was a lodger, and that is where I want the event listed. If you don't find an appropriate role for an event, you can add your own. If you don't like the general role sentence, you can change it. If a role sentence is not appropriate for a particular person in that role, you can change the sentence for just that person. All-in-all, it is a very flexible system.Obviously it is more work to add all the extra individual links to an event, and you can choose to add just those that are meaningful to you. The advantage of these links is during searches through your database. You can display all the events for a particular person (Shift-F8), and can easily find out when and where you have found him, even if it is as a beneficiary to a will (but don't forget that only implies that he was alive when the will was written, not when it was probated). You can jump to an event and then see who else is associated with it, and jump directly to those individuals. I find these links very valuable as I try to search my database for as many clues about my relatives as I can find. The only other product that comes close that I found is TMG, and it does not seem to describe the specific non-priciple roles (they are all "witnesses").
Obviously it is more work to add all the extra individual links to an event, and you can choose to add just those that are meaningful to you. The advantage of these links is during searches through your database. You can display all the events for a particular person (Shift-F8), and can easily find out when and where you have found him, even if it is as a beneficiary to a will (but don't forget that only implies that he was alive when the will was written, not when it was probated). You can jump to an event and then see who else is associated with it, and jump directly to those individuals. I find these links very valuable as I try to search my database for as many clues about my relatives as I can find. The only other product that comes close that I found is TMG, and it does not seem to describe the specific non-priciple roles (they are all "witnesses").You can also describe the event in the text block for the event. If you mention people that are in you database in the text, you can insert name index tags so that you can build an index to reference the text for those individuals. Again, this is added work that you do only if you expect to make use of the feature. If you are trying to produce a professional quality family history, these features are valuable. Once specified in your database, they will be there for whatever documents you produce from that information.
You can also describe the event in the text block for the event. If you mention people that are in you database in the text, you can insert name index tags so that you can build an index to reference the text for those individuals. Again, this is added work that you do only if you expect to make use of the feature. If you are trying to produce a professional quality family history, these features are valuable. Once specified in your database, they will be there for whatever documents you produce from that information.These are some of the features that I find make UFT the BEST database for storing our data the way we want to use it.
These are some of the features that I find make UFT the BEST database for storing our data the way we want to use it.Pierce ReidMore Replies:
-
Re: UFT roles
Elizabeth Rodier 11/12/99